HSE Administrative Assistant

Location(s)

Job Description

• Provide administrative support to the health, safety and environment department.
• Coordinate and ensure document management and data entry of HSE files under various information systems as part of the OHSAS 18001 and ISO 14001 certifications.
• Ensure document management of HSE subcontractors.
• Regularly ensure updates are made to the SSE files.
• Plan, coordinate and monitor HSE activities.
• Provide logistics and follow the schedules of HSE activities: training, internal and external audit, internal / external inspection, HSE Management Review, etc.
• Act as the primary contact with HSE providers, in this case for first aid equipment and PPE and collaborate with plants for the deployment of these equipments.
• Update of HSE performance and compliance indicators.
• Any other related tasks as required by management.

Requirements

• A minimum of 3 years of experience as an administrative assistant (required).
• ACS (Attestations of Collegial Studies) or DCS (Diploma of Collegial Studies) in administrative technique.
• Knowledge of the manufacturing industry (an important asset);
• Mastering of the MS Office suite (Word, Excel, PowerPoint and Outlook).
• Is professional, resourceful, autonomous and discreet.
• Demonstrates an excellent team spirit and is client-focused.
• Can adapt to change at light speed.
• Capable of multitasking and handling several files at once while prioritizing them.
• Demonstrates good judgement and a good sense of analysis.
• Excellent interpersonal skills and capable of communicating effectively with a wide range of individuals.
• Mastering of the French and English language both written and spoken.