Administrator, Health, Safety and Environment

Location(s)

Job Description

The Administrator, Health, Safety and Environment performs organizational and support functions within the HSE team, with internal clients and stakeholders external to the organization.

More precisely, he/she will be responsible to:

• Provide administrative support to the Health, Safety and Environment Department;
• Ensure the documentary management and data entry of HSE files under various computer systems within the framework of OHSAS 18001 and ISO 14001 certifications;
• Ensure the documentary management of HSE subcontractors;
• Upgrading of HSE documentation;
• Plan, coordinate and monitor HSE activities;
• Ensure logistics and follow up on HSE activity schedules: training, internal and external audit, internal/external inspection, HSE Management Review, etc.;
• Main contact with HSE suppliers, in this case for First Aid Equipment and PPE, and collaborate with factories for the deployment of this equipment;
• Update of HSE performance and compliance indicators;
• Any other related duties.

Requirements

• ACS or DEC in administrative techniques;
• Minimum of 3 years’ experience as administrative assistant (required);
• Knowledge of the manufacturing sector (an important asset);
• Excellent mastery of MS Office suite (Word, Excel, PowerPoint and Outlook) and applications such as Teams, Forms, Sharepoint, ..;
• Professional, resourceful, autonomous and discreet;
• Possess an excellent team spirit and be customer oriented;
• Know how to adapt quickly to changes;
• Ability to manage several files at the same time and priorities;
• Demonstrate good analytical skills and good judgment;
• Excellent interpersonal skills and ability to communicate and interact effectively with all individuals;
• Excellent verbal and written communication skills in English and French.