Quotations Process Improvement Specialist


Montreal, QC (Canada)

Job Description

Reporting to the Director, Quotations, the Quotations Process Improvement Specialist is responsible for defining, establishing and maintaining effective proposal execution systems. He/she will be responsible to ensure systems provide adequate management reporting information; responsible to provide efficient and effective tools for the proposal group; provides management of administrative function for various tools and processes requiring periodic update and support. More precisely, he/she is responsible to:
  • Ensures proposal execution continues to become more repeatable, cost effective and of highest quality,
  • Champions the implementation of the systems changes and new systems to enable timely reporting.
  • Develop and maintain dashboard for the quotations group
  • Ensure that proposal activities integrate with the rest of the organisation and liaises with engineering, PMO, IT, sales, manufacturing, Supply chain and others as required.
  • Insure all required training and development programs to support required processes, tools, and skills are in place and maintained
  • Define standard procedures.
  • Manages all continuous improvement activities from large investment project
    ( CPQ ) or smaller improvement activities ( Improve communication with distributor )
  • Innovation and creative thinking: supports maintenance/enhancement of program management processes, standards, tools etc.
  • Proactively coordinates continuous review and improvement of the working environment to ensure that program management infrastructure is state-of-the-art and effective.
  • Able to work with regional sales VP, proposal managers, VPM team members, and other part of the Velan’s organisation to undercover, and resolve, proposal impacts.
  • Responsible for the collaboration system/infrastructure


  • Minimum 8 years of experience
  • Minimum of 3 years in system / tools development
  • Bachelor degree in computer science or engineering
  • Knowledge of continuous improvement methodologies (Lean, Six sigma etc …)
  • Demonstrate experience in successful project management
  • Previous experience as system and or data analyst
  • Astute knowledge of computer based tools and programming (e.g., MS Project, Word, Excel, PowerPoint, etc.)
  • Possesses relevant industry knowledge to our market sector
  • Decisive – appropriately pursues business objectives with a bias for action and getting things done.
  • Change Resilient/Adaptable – highly organized, disciplined, and handles complex, ambiguous or stressful situations in a calm, professional manner.
  • Judgment – Sizes up situations quickly, is practical, knows the right things to do and when to do them.
  • Sense of Urgency – Understands the need to process information and tasks quickly. Able to prioritize multiple simultaneous requests.
  • Motivational – generates enthusiasm and excitement for team purpose, positively influencing others.
  • Technical – Needs to have a strong technical understanding or the proper knowledge to develop solution to meet stringent requirements
  • Communication - Strong communications skills, both written and oral. Ability to present at a senior leader level.
  • Influence – Use social intelligence to develop relationship and use your character to have your contributor to take action voluntarily.

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© Velan Inc. All rights reserved.
IgnitionWeb High-Touch Communications